Landlord-Tenant Paralegal / Legal Assistant

About this role

Position Overview

Bregman, Berbert, Schwartz & Gilday, LLC (BBS&G), a mid-sized law firm located in downtown Bethesda, Maryland, is seeking a highly organized, dependable Landlord-Tenant Paralegal / Legal Assistant to support our active Landlord-Tenant practice, with a primary focus on Maryland matters.

This position combines substantive paralegal work with day-to-day administrative support. The successful candidate will work closely with attorneys, property management clients, courts, process servers, and sheriff's offices to keep a high volume of matters moving accurately and on schedule. Prior Landlord-Tenant experience is not required. A general understanding of Maryland civil litigation, a positive attitude, and an eagerness to learn are most important. The role is well suited for someone who is responsive, detail-oriented, comfortable managing recurring deadlines, and willing to handle both legal and hands-on administrative tasks.

Key Responsibilities

Landlord-Tenant Case Support
• Prepare and file Maryland Landlord-Tenant complaints and related pleadings, including Failure to Pay Rent, Breach of Lease, and Tenant Holding Over matters.
• Prepare, finalize, and coordinate service of legal notices in accordance with lease requirements, attorney direction, and applicable procedures.
• Prepare and track Warrants of Restitution and related eviction matters; communicate with property managers, courts, process servers, and sheriff's offices regarding status and scheduling.
• Maintain detailed matter and eviction tracking lists, monitor deadlines and case status, and follow up promptly on outstanding items.
• Prepare court dockets, exhibits, hearing materials, and other documents needed for court appearances.
• Calendar court dates, filing deadlines, eviction dates, and other critical events on the firm calendar.
• Assist attorneys with case preparation and communicate with property managers regarding hearings, required documents, witnesses, and next steps.

Client Service and Communication
• Serve as a regular point of contact for property management clients, providing timely and professional updates and obtaining the information needed to move matters forward.
• Communicate professionally with tenants, court personnel, sheriff's offices, process servers, and other outside parties.
• Draft routine correspondence and respond to client and attorney requests promptly and accurately.
• Build a practical understanding of each client's properties, procedures, and reporting needs.

Administrative and Team Support
• Open and organize new matters; maintain accurate electronic and paper files; and assist with matter closing procedures.
• Prepare case-opening materials, check requests, expense reports, certified mail, FedEx packages, and other routine administrative documents.
• Copy, scan, print, assemble, label, file, and mail pleadings, notices, exhibits, and service packets.
• Enter attorney time and assist with billing-related questions or matter information as needed.
• Travel occasionally to courts, client properties, or other local locations as needed.
• Provide backup support to the Landlord-Tenant team and assist with other firm administrative needs when necessary.

Qualifications

Preferred Experience
• Two or more years of experience as a paralegal, legal assistant, or legal administrative professional is preferred.
• General familiarity with Maryland civil litigation, court procedures, and litigation support is preferred; prior Landlord-Tenant experience is welcome but not required.
• Experience working with property management companies, high-volume court filings, evictions, or civil litigation is a plus.
• Experience with MDEC, PACER, or other e-filing systems is helpful.
• Law firm experience and a paralegal certificate or relevant college degree are preferred, but an equivalent combination of education and practical experience will be considered.

Skills and Work Style
• Exceptional organization and attention to detail, with the ability to manage a high volume of active matters and recurring deadlines.
• Strong written and verbal communication skills and a consistently professional, client-service-oriented approach.
• Reliability, sound judgment, and strong follow-through.
• A positive, team-oriented attitude and genuine eagerness to learn Maryland Landlord-Tenant practice.
• Ability to learn client-specific procedures, follow detailed processes, and identify when an issue needs attorney attention.
• Comfort balancing substantive paralegal responsibilities with essential administrative tasks.
• Ability to work independently while collaborating closely with attorneys and staff.
• Proficiency with Microsoft 365, particularly Word, Outlook, and Excel; experience with legal billing, document management, and case-management systems is a plus.
• Willingness to learn and use evolving legal technology and AI-powered tools, including Microsoft Copilot.

Why Join BBS&G?

The Landlord-Tenant Paralegal / Legal Assistant will become an important part of a collaborative team serving established property management clients throughout Maryland. The position offers meaningful responsibility, regular client contact, and the opportunity to develop a strong working knowledge of Maryland Landlord-Tenant practice while learning from experienced attorneys and staff.

At BBS&G, we value professionalism, teamwork, initiative, reliability, and exceptional client service. We take pride in maintaining a collegial and supportive culture where employees are encouraged to learn, grow, and make meaningful contributions to the firm.

Compensation and Benefits

• Annual salary of $65,000-$90,000, commensurate with experience and qualifications.

• Comprehensive medical, dental, vision, life, and long-term disability insurance.

• 401(k) retirement plan with profit sharing.

• Paid time off and firm holidays.

• Professional development and continuing education opportunities.

• Access to an on-site fitness facility.

• Paid parking in downtown Bethesda or a Metro stipend.

• Convenient location two blocks from the Bethesda Metro station.

Required skills

• Customer Service
• Litigation Support
• Case Management